New Vendor Registration Form

EFFECTIVITY: MARCH 2025

In line with our efforts to streamline vendor management and ensure compliance with procurement policies, we are implementing a New Vendor Registration Form. This form will be used for registering new vendors and updating vendor information as needed.

Benefits of the New Vendor Registration Form

• Standardized Process: Ensures all vendor data is collected in a uniform manner, reducing errors and inconsistencies.
• Improved Compliance: Helps verify that vendors meet company and regulatory requirements before engagement.
• Better Tracking: Enables efficient monitoring and categorization of vendors based on their services and payment terms.
• Faster Processing: Reduces delays in vendor onboarding by capturing all necessary information upfront.
• Enhanced Transparency: Ensures accountability and proper documentation for audit and reporting purposes.

Summary of the Vendor Registration Form

The form includes the following key sections:

1. Vendor Information: Company name, address, contact details, and TIN.
2. Business Details: Nature of business, services/products offered, and certifications (if applicable).
3. Banking Details: Bank name, account number, and payment terms.
4. Compliance Requirements: Submission of necessary permits, licenses, and accreditation documents.
5. Acknowledgment and Approval: Vendor's consent to company policies and approval workflow.

Action Required:
All employees engaging with new vendors must ensure that they complete the Vendor Registration Form before any transactions can proceed. The form is accessible via https://docs.google.com/forms/d/e/1FAIpQLScwDdkkWakNI_11zaX-wy4FBOg0C5WU5ReERouM7zS05Hmbsg/viewform?usp=header, and all submissions will be reviewed by the Finance team.