Software Purchase Decision Matrix

Created by Dev IT, Modified on Wed, 31 Jul, 2024 at 2:37 PM by Dev IT

This article is a step-by-step guide on how to use the Software Purchase Decision Matrix to evaluate and compare software applications.

Link: Software Purchase Decision Matrix (*make a copy of the document into your drive)

Step-by-step Guide

Step 1: Assign Weights to Criteria
Step 2: Select Software Applications to Compare
Step 3: Use Guiding Questions
Step 4: Rate Each Application
Step 5: Calculate Scores
Step 6: Compare Total Scores

Step 1: Assign Weights to Criteria

Assign a weight to each criterion based on its importance relative to the other criteria. Ensure the total weight sums up to 1 (or 100%).

Step 2: Select Software Applications to Compare

Select the software applications you want to compare

Step 3: Use Guiding Questions

Use guiding questions to help with scoring.

Step 4: Rate Each Application

Assign Ratings:
- Rate each application for each criterion on a consistent scale (e.g., 1 to 5, with 5 being the best).

Step 5: Calculate Scores

Multiply Ratings by Weights:
- For each criterion, multiply the rating by the weight to get the score for each application.

Sum Scores:
- Add up the scores for each application to get the total scores.

Example:

App 1 Total Score: 4.05

App 2 Total Score: 3.85

App 3 Total Score: 4.00

Step 6: Compare Total Scores

Analyze Results:
- Compare the total scores of the applications. The application with the highest total score is generally the most suitable choice based on your criteria.

The total scores are calculated based on the weights and ratings for each criterion. App 1 has the highest total score of 4.05, making it the top choice based on this evaluation.