How to share, protect, and move your data

Created by Athan Romblon, Modified on Fri, 2 Feb, 2024 at 5:06 AM by Athan Romblon

What makes Sheets so powerful is how in sync you'll feel with your coworkers. Jointly editing a spreadsheet is one of the critical functions of Sheets, and Google made it a seamless experience.

Here's how it works:

Click either File > Share or use the green Share button in the top-right.
Enter emails of who can view or edit your spreadsheet.
Select any other privacy options and hit Done.

Screenshot of Google Sheets "share" feature showing how you can add people or groups and grant access.

Once you add people to share with, you can either give them viewing, commenting, or editing access. You can also add an expiration date if you're only accepting comments for a limited time.

In addition to sharing with specific people, you can also give general access to anyone in your organization or anyone with the link.